FWSP Wage Range
- Undergraduate: $11.00
- Graduate: $13.50
- If you want to pay in excess of the maximum rate you may do so through a Supplemental Rate (see #4 below) but this amount will not be reimbursed through FWSP.
Hiring Process for On-Campus Federal Work Study
1. Recruit, interview, and agree to hire a student worker.
2. Complete a short referral form in order to register the FWSP job. This form may be completed by either an administrator or the student but keep in mind that it requests your department's Tub/Org. The Student Employment Office will reply confirming the student worker's FWSP eligibility within 1-2 business days.
3. Complete the I-9 employment eligibility verification process. If the student has had a job on campus previously (commonly Dorm Crew) then no I-9 form is required.
4. Hire the student in Peoplesoft using Quick Hire which is located Harvard Processes -> Hire Student - Submit (or Approve)
If you would like to pay the student more than the maximum FWSP rate of $13.50 per hour, enter the desired figure in the 'Hourly Rate' field and then the difference between that rate and $13.50 in Supplemental Rate field. Example: if a student's hourly rate is $15.00 then the supplemental rate is: $1.50.
Enter 3 lines of costing: REG, OTP, and WST and hit save.
The costing is from your department and the object code is what indicates FWSP: Term—0139 , Summer—0147. These values will auto-fill when you click 'Save Draft'.
5. Once you hit 'Submit to Database' a confirmation box will pop up with the Employee Record Number. Send this value to the firstname.lastname@example.org. This key step will activate WST coding in Peoplesoft.
6. Have a conversation with your student hire about time reporting and approval responsibilities.
7. Keep track of your student hire's earnings so as to not exceed their FWSP award amount. Peoplesoft does not prevent administrators from entering/approving after a student has reached his/her ceiling.
Tax and Financial Information for on-campus FWSP
- Departments are responsible for 30% of a student’s earnings during the academic year.
- Departments are responsible for 37.3% of a student’s earnings during the summer term.
- 0139 is the term time on-campus object code (no fringe).
- 0147 is the summer term on-campus object code (fringed).
Documents and Frequently Asked Questions
|For Administrators: Peoplesoft Student Quick-Hire Process||357 KB|