Frequently Asked Questions

Can I lump together weeks of unreported time in to one week?

Please don't. This opens up the possibility of OT hours which is neither permitted through Federal Work Study nor an accurate representation of your actual hours worked. Instead, send your itemized hours to the Manager of the Federal Work Study Program with a detailed breakdown of your hours worked for each week. Use the following format:

John D. Harvard worked the following hours for week ending __/__/__ (must be a Saturday):

Sun: 2

Tue: 5

Wed: 1.5

Thu: 1.5

Total: 10

What if the employer does not approve time by the deadline?

It is rare, but this may cause a delay in payment for your hours worked the previous week. Once your supervisor approves the time it will be paid out at the nearest upcoming pay date along with any additional hours approved. If delays occur on a regular basis we encourage you to have a conversation with your supervisor.

I have a job offer, can I start working immediately?

Once you have been offered a job, please register your FWSP job with the SEO. There are instructions for completing this form based on whether you will be working on or off-campus; you may want to speak with your employer before completing this as some of the information required is specific to their department or agency. Once the SEO receives and processes the form, a confirmation email authorizing work study will be sent to you and your supervisor.

Be sure to read up on your ...

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What is a Referral Form and who is responsible for completing it?

The Referral Form registers a work study job with the Student Employment Office. The SEO will then activate the WST time reporting code in PeopleSoft thereby allowing students to accurately report their time and administrators to take advantage of the significant cost savings associated with Federal Work Study. The form requests basic information about the position and also the department's TUB/ORG. It should be completed by the student with the help of the supervisor.

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