# Using the Jobs Database ## expand\_more The Harvard Student Employment Office Jobs Database connects employers offering paid opportunities with currently enrolled Harvard students. The types of opportunities can include one-day or short-term jobs, part-time work while school is in session and full to part-time work when school is not in session i.e. summer break, winter recess. In order to post job openings, you must create an account. #### [Access the Jobs Database](https://seo-harvard-csm.symplicity.com/) ## Create an Employer Account 1. Point your web browser to [Jobs Database](/jobs-database) and click on the *Employer* link. 2. Click *Sign Up* or *Sign Up and Post Job*. 3. Complete the registration form. Any fields marked \* are required. 1. When choosing *Services* check *Career Fair* if you are interested in attending a job fair in the future. 2. Check *Resume Book* if you want the option to browse through resumes and contact a student. 4. Enter the letters/numbers in the image proving you are human and hit submit. 5. Your application will be reviewed within one to three business days. The Jobs Database is hosted by a third-party service that is outside of Harvard’s web authentication system. Please create a login using your Harvard email address if you are a Harvard affiliate. ## Post a Job Opportunity Click on *Create a Job Posting* on the right side shortcuts menu. If multiple people in your office need access to the job posting, send an email to with (1) the name of the department and (2) the names of people who need such access and we’d be glad to activate that feature. ## Close Out a Job Posting Click on *View Job Postings* on the right side shortcuts menu. This will take you to a list of your active job postings. Click the *Withdraw* button to archive the posting. Note that it will be available for reposting at a later date. If you don't see the *Withdraw* button then click on the job title which will take you to the position editing page. Scroll to the bottom and find the *Applications Accepted Until* field and change the date to at least 8 days from today's date to avoid the post being put back in line for approval. ## Re-Post a Job Jobs are archived and available for future use. Click on *Create Job Posting* in the right side navigation menu under ‘Shortcuts’. Under the ‘Position Information’ field you have the option to *Copy an Existing* posting or if you click the *Show Archived* button you will be able to repost any job posting that you have created in the past. Be sure to **change** the *Job Start Date* and *Job End Date* to reflect the new time frame. ## Find Federal Work Study Students When posting a position be sure to choose *Federal Work Study Program (FWSP) Only* in the FWSP Preference field. While there are no checks in place to prevent ineligible students from applying for the position, it will limit the number of applications you get from those students. Always confirm a student's eligibility by asking about their work study status. If they are unsure ask them to confirm by checking their financial aid award letter at my.harvard.edu (undergraduates only) or by contacting their financial aid officer. ## Review Student Applications Most students will apply through the system, unless other application instructions are specified in your job posting. You will receive an email that is generated by the database but from the student's email address with their resume and any other documents you requested in the posting. Contact the student by replying to the email or using the contact information listed in their resume. A convenient listing of all students who have applied for your position is available by clicking the *View Applicants* link in the shortcuts menu on the right side of the main screen. You may also use alternative methods such as a paper application, an application form on your website, or simply through an email by listing your preferred method in the job description field.