Federal I-9 Form

I-9 Procedure

The I-9 form verifies employment eligibility and proof of identity documentation for U.S. citizens and non-citizens prior to hiring. 

1. All student employees will receive an email from their Harvard employer with instructions on how to complete the I-9 process. If you hold an off-campus Federal Work Study position or a Faculty Aide Program research assistant position, this email will come from the Student Employment Office. It is the responsibility of the student to complete and initiate the process from here. 
2. Section 1 of the I-9 must be completed by the Student Employee. A link to complete it will be sent in the email from your employer. 
3. After completing Section 1, the Student Employee must set up an in-person appointment with Central Payroll to complete Section 2.  You must bring original, unexpired documents with you to this appointment in order to complete the I-9. A link for making this appointment as well as a list of necessary documents will also be in the email from your employer.
4. After attending this meeting, Central Payroll will submit your completed I-9 for e-verification. Once it is processed successfully you will be able to start working. 

Do only US citizens need to complete the I-9?

No, any new student employee must fill out the I-9. 

Which documents are acceptable for verification?

See page 2 of the I-9 form