Federal I-9 Form

For the safety of our staff and students, the Harvard Student Employment Office will be conducting all business online while our staff work remotely. If you hold an off-campus Federal Work Study position or a Faculty Aide Program research assistant position, please schedule a virtual I9 appointment with the SEO by emailing seoweb@fas.harvard.edu. For all other on-campus positions, please complete your I9 with your supervisor.

The I-9 form is a federal form which verifies the identity and employment eligibility for any new employee. At Harvard, every student must submit this form once.  Harvard Student Employment Office is an E-Verify employer Most often this process takes place at the student’s first job. If a student is eligible this will be recorded in PeopleSoft. Students may not begin working until Central Payroll has processed the I-9.

Do only US citizens need to complete the I-9?

No, any new (student) employee must fill out the I-9. International students eligible to work in the United States must note down their Alien Registration Number OR Form I-94 Admission number on the form.

Whose responsibility is to submit the form to Central Payroll?

It is the employer’s responsibility to send the form to Central Payroll. Have the student come to the office and fill out Section 1: Employee Information and Attestation. Make copies of their identity and verification document(s). The student must provide originals—no copies can be accepted. The employer then completes Section 2: Employer or Authorized Representative Review and Verification. Your local payroll administrator or payroll coordinator contact at Central Payroll can help if you have any questions.

Which documents are acceptable for verification?

See the last page (page 3) of the I-9 form