Federal I-9 Form

I-9 Procedure

The I-9 form verifies employment eligibility and proof of identity documentation for U.S. citizens and non-citizens prior to hiring. 

  1. All student employees will receive an email from their Harvard employer with instructions on how to complete the I-9 process. If you hold an off-campus Federal Work Study position or a Faculty Aide Program research assistant position, this email will come from the Student Employment Office. It is the responsibility of the student to complete and initiate the process from here.
  2. Section 1 of the I-9 must be completed by the Student Employee. A link to complete it will be sent in the email from your employer.
  3. After completing Section 1, the Student Employee must set up a virtual or in-person appointment with Central Payroll to complete Section 2.  You must have original, unexpired documents with you in order to complete the I-9. A link for making this appointment as well as a list of necessary documents will also be in the email from your employer.
  4. After attending this meeting, Central Payroll will submit your completed I-9 for e-verification. Once it is processed successfully you will be able to start working. 

 

Who needs to complete the I-9?

All new student employees must fill out the I-9, whether they are domestic or international. 

 

Important Note for International Students: 

If you are a current or former student employee who has already completed an I-9 with Harvard and there have been any changes made to your I-20/DS2019/EAD/visa documents, you must reverify your I-9. If your immigration status has changed (let's say from an alien authorized to work to permanent resident), you must complete a new I-9. 

To reverify or complete a new I-9, follow these instructions: 

Step 1: Ask the department that hired you to send you their email with all the standard I-9 information that they send to new hires and ask them to Cc i9help@harvard.edu.

The subject line should read: hiring department/ employee's full legal name/ official start date.

Step 2: Once you receive that email, follow the instructions for completing Section 1 of the I-9 and making an appointment with Central Payroll to complete the process. 

 

Which documents are acceptable for verification?

See page 2 of the I-9 form